CAREER OPPORTUNITIES

• Completed Degree/Diploma in a relevant field required.
• 3-5 years’ experience in research and/or business development role within a corporate, legal or professional services environment essential.
• Strong MSWord, Excel, PowerPoint and other data analysis and communication technical skills.
• PowerBI abilities an advantage.

• Undertake firm-wide research related to existing Bowmans clients, prospective clients, sectors, geographies, markets, trends, competitors and any other area of interest which may be relevant to identifying business development opportunities and informing business development decisions.
• Use internal and external sources of data collection as part of the research methodology, as appropriate.
• Ensure reputable data collection sources are used, so that research conducted is credible and reliable.

• Following the collection of relevant data from research undertaken, lead the analysis of collected data to derive meaningful insights and trends.
• Present in writing and verbally insights, trends and opportunities spotted that may be relevant to the research question, to various stakeholders in the firm as may be necessary.
• Ensure that insights, trends and opportunities (complex information) are/is synthesized and communicated in a clear and understandable manner for both technical and non-technical audiences, and shortened into executive summaries, graphs or a single page synopsis if required.
• The types of research questions which may arise, include but are not limited to: Providing ad hoc research support to fee earners as well as fellow Business Development and Marketing team members; Analysing financial data to determine the Group’s Top Clients, per Office, Region, Department, Practice Group and Sectors and reports on fee trends from year to year; Providing support to the Business Development and Marketing team by contributing research insights for proposals, pitches, client briefs etc.; and performing competitor analysis in order to identify competitors and compare their offering to ours.

• Ensure all research conducted is retained in the business development central repository and can be found by other members of the business development team as and when needed.

• Keep abreast of economic, political and industry developments and trends that have an effect/ impact on our client’s businesses.
• Share trends and client / sector / geographic / competitor / business intelligence with the appropriate business development or legal teams as may be relevant and appropriate in the circumstances.

• Manage the research tools which the Business Development team subscribes to, together with the Head of Intelligence, to ensure our tools are tracked, annually paid, usage is maximized, staff are trained and ultimately the firm obtains maximum usage of any paid for research tools.
• Track research requests made to the business development team, and the use by lawyers of the research provided.
• Provide or facilitate training in relation to research or research tools, as may be needed by the business, including training related to the internal and external systems of the firm which may be used as data sources for research, as may be appropriate

• Collaboration with client partners to develop and implement client plans and strategies and monitor success.
• Providing support with driving client initiatives forward, working with partners and teams across the firm to achieve results.
• Providing support with compiling client reports.
• Identify pipelines opportunities, including cross-selling opportunities.
• Working with the new business team in strategically managing pitches and panel renewal procedures.
• Working closely with the wider team across the firm’s business services functions to monitor performance of all client initiatives.
• Promoting and facilitating the sharing of client insights and intelligence with client teams.
• Being the 'centre of BD information' by maintaining a deep connection and collaboration with client teams and anticipate key client priorities and future themes and opportunities
• Database Maintenance System
• Assist with maintaining database performance and functionality by ensuring efficient execution of stored procedures
• Assist with creating and maintaining database queries, timeously and accurately
• Assist with defining the authorization matrix for all users.

• Mange multiple projects simultaneously, ensuring that timelines and deliverables are met.
• Coordinate with cross-functional teams to achieve project goals.

• Provide research skill mentorship and training to junior or other members of the business development team, or the firm, as may be required.
• Foster a learning environment that encourages professional development.

• Interact with clients, internal stakeholders, or external partners to understand their research needs and expectations.
• Build and maintain positive relationships with key stakeholders, including but not limited to all lawyers, partners, and senior leadership within the firm.
• Build and maintain positive relationships with the members of the business development team, particularly those within the Relationship pillar (business development managers and coordinators who work closely with the lawyers and often receive the research requests directly).
• Build and maintain positive working relationships with and have open and transparent communication between all other members of the broader Business Development and Marketing team.
• Build and maintain positive relationships with external vendors to ensure service delivery of a high quality.

• Monitor and assist with the budget for the research tools used by the business development team, within the Intelligence pillar of the team.

• Be curious - understand the wider world and be curious and interested in piecing information together.
• Achievement Orientation
• Adaptability
• Analytical thinking
• Attention to detail
• Client focus
• Creativity and innovation
• Initiative
• Interactive Communication
• Problem Solving
• Relationship Building
• Self Confidence
• Strategic Thinking
• Stress Management
• Teamwork
• Business Perspective
• Financial Budgeting,
• Planning and Reporting
• Project Management.

Purpose:

Responsible for business partnering as well as generating insightful reports summarising financial data for use by executives, partners, managers, and other stakeholders when making business decisions with a particular focus on our offices outside of South Africa.

Experience and Qualifications:

• Postgraduate degree in Finance or Management Accounting.
• 3 - 5 years in a similar role within a corporate or professional services environment.
• Must be able to communicate at an executive level.
• Must have Advanced skills in Excel, coming from a high-volume data environment.
• Must be able to produce insights using data to tell a story.
• PowerBI will be an added advantage.
• Working knowledge of the 3E system would be advantages.

Key Accountabilities

Financial Analysis:

• Prepare accurate and timely consolidated monthly reports including trend analysis and practice area Income statements
• Evaluate financial reports such as income, cash flow statements and balance sheets and advise the practice groups how the finances impact their business operations.
• Create tools or systems, including dashboards, databases and spreadsheets, to improve financial data analysis and reporting disciplines.
• Provide recommendations to senior management regarding financial and operations performance to meet expectations set forth in the budget and planning process, including supportive analytics and forecasting.
• Prepare accurate partner remuneration information and dashboards to support Partner Remuneration Committee (i.e. partner statements, historical view on earnings and KPIs)
• Collaborate with practice group heads to build and recommend through business cases, business scenarios and forecast to improve profitability.
• Quarterly profitability analytics by region, offices, departments, practice group and individual fee earner
• Review monthly actual vs budget with practice group heads to monitor variances
• Undertake initiatives to improve cost effectiveness
• Prepare budgets for costs and recoveries
• Monthly reporting on recoveries and the cost thereof.
• Implement new or enhance existing systems / processes to ensure complete and accurate tracking of costs vs budget during the year.
• Analyse revenue impact through gap analysis and provide reports to relevant stakeholders to ensure accuracy and to assist them in making informed business decisions.
• Prepare and analyse operating costs reports that are accurate, fit for purpose and supports informed decision making across multiple stakeholders
• Prepare and present budgets for costs and recoveries
• Provide Secondment costing to clients which includes profitability modelling
• Prepare accurate and timely consolidated monthly performance reports including firm metrics, trend and gap analysis as well as practice group Income statements.
• Present monthly financial performance in the Practice Group Meetings in collaboration with the CFO and FM.

Pricing and Profitability Reporting:          

• Prepare and support on matter and client pricing collaborating with the CFO, FM, partners and lawyers.
• Be actively involved in client and matter profitability analysis to influence decision making on new matters to improve practice group profitability
• Make use of live data to identify pricing gaps and opportunities through collaboration with key players
• Prepare and present cost rates and charge out rates per level
• Use benchmark data from global sources to monitor and track margin per practice group aligned with professional services global standards to unlock efficiencies
• Prepare and accrue rebate clients including calcs
• Develop a strong understanding of PTA code and matter types to efficiently prepare blended rate pricing opportunities
• Pricing: provide full analysis of work-related costing to develop pricing matrix and standard pricing guidelines
• Create and manage non-chargeable codes on a live matter via 3e system
• Prepare quarterly profitability reports with margins overview per practice group and geography
• Monitor and Track leverage per matter as required
• Prepare and track Utilisation, Realisation Ratio and Lock up cycle per Practice Group as set with PGH’s
• Assist with pricing and profitability performance reporting to identify trends and best practices
• Keep abreast of industry pricing practices, including for major competitors and assess key trends
• Assist lawyers create matter plans leading to improved profitability of the matter by effective pricing and management through matter alerts, and scope changes

Ad hoc Projects:

• Implement new or enhance existing systems / processes to ensure complete and accurate tracking of revenue and cost during the year.
• Undertake initiatives to improve cost effectiveness and realise efficiencies in cost and processed across the Firm
• Conduct analytical projects in support of process improvement across multiple teams and resources.
• Support the business as and when ad-hoc financial requests come in and provide information that is accurate, of a high standard and delivered within the required timeframe.
• Collaborate with the systems control specialists and 3e team to mitigate possible risks.

Team Reports and Dashboard

• Manage and/ or adjust fee budgets for new joiners, leavers, maternity and secondment.
• Maintain team structure changes across offices and track movement.
• Maintain and upload fee earner target on 3e and ensure that reports are accurate and up to date.
• Maintain partner dashboard parameters such as exchange rates and ensuring the correct database is linked. Testing new functionalities as we update the dashboard to change behaviour

Relationship Building:

• Develop relationships with Partners, senior managers and staff as a trusted advisor.
• Develop and maintain relationships with all levels of staff as a trusted advisor.
• Maintain strong working relationships with and have open and transparent communication between all members of the Finance team.
• Develop and maintain relationships with external vendors to ensure service delivery of high quality.

Competencies:

• Analytical Thinking
• Creativity and Innovation
• Interactive Communication
• Problem Solving
• Business Perspective
• Financial Systems, Processes and Technology
• Project Management
• Using Information Technology
• Being organised.

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.

Purpose:

Responsible for and performing administrative, legal secretarial and related duties and offering skilled legal assistance to the Partner/s and/or their team.

Experience and Qualifications:

• Senior Certificate
• Paralegal Diploma or short legal courses advantageous/or qualified by experience
• 4 to 6 years legal secretarial experience specifically in Corporate advantageous
• Advanced knowledge of MS Office package
• Experience in a legal accounting package essential
• Ability to maintain high level of confidentiality and discretion

Key Accountabilities

Act as first point of contact

• Liaise with people both inside and outside the firm, supporting the Partner/s and team in their duties and responsibilities.
• Acts with a high level of confidentiality and discretion.

Connecting people

Professional and effective communication internally/externally

• Screening of all calls to ensure that calls are handled or directed to correctly.
• Manage all forms of communication efficiently to ensure that correct message gets across effectively and is dealt with accordingly.
• Possess well developed interpersonal and communication skills and good telephone manner to ensure that all staff members, colleagues and clients are treated professionally.

Diary Management / Scheduling and Maintaining of Calendars

• Organise and manage the Partner/s’ diary and make appointments.
• Updating Partner/s on diary entries and ensuring that they are appropriately prepared prior to meetings/ events/presentations.
• Providing partner with relevant information and documentation to ensure preparedness for meetings.
• Ensure that the correct people are invited and available to attend; booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings.
• May act as team coordinator.

Document Generation

• Audio and copy typing.
• Drafting amending and formatting general correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation.
• Drafting amending and formatting of legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation.
• Preparing presentations and reports as required by the partner or department.
• Adhere to ‘in-house’ document style guide to maintain standardisation of documentation.
• Amend documents using track changes and cross referencing, requiring advanced computer and software skills.

Office Administration/Management

• Filing and maintaining filing systems.
• Arrange and coordinate team and inter-office planning/strategy sessions/team functions.
• Collating copies and distributing printing.
• Opening and closing of client files.
• Archiving of records.
• Ordering of stationery.
• Obtaining client FICA documents.
• Seeking ways to pro-actively improve efficiency and administration within the department (effective office management).
• Ability to assess and prioritise workload.
• May from time to time be required to support senior members outside of the immediate team.

Travel Arrangements

• Make all travel arrangements understanding preferences and ensuring cost effectiveness.
• Arrange relevant meetings, set up a travel itinerary and prepare documentation.
• Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously.
• Manage unforeseen travel changes.

Meeting Support

• General meeting support as directed by the team.
• Action post meeting deliverables and follow-up.

Finance Administration

• Generate and raise invoices for the team to ensure timeous payment of such.
• Time capturing for partner/team.
• Debt collecting / following up on outstanding accounts.
• Assist with general financial management relating to the partner/team/department (e.g. credit notes, general financial queries, requisitions, correspondent and advocate requisitions, reimbursement requisitions for team, track and monitor matters with a fee cap, obtain contributory costs, e-billing etc.).
• Allocate, track and monitor trust money.

Relationship Building

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the team.
• Develop and maintain relationships with vendors to ensure quality of service delivery.

Competencies

• Adaptability
• Attention to Detail
• Continuous Learning
• Interactive Communication
• Initiative
• Problem solving
• Resilience
• Writing Skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Purpose:

Responsible for the completion of submissions (including but not limited to bids and tenders, proposals, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes) through the full submission lifecycle across all Bowmans services and sectors and across Bowmans jurisdictions.

Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards and supporting the creation and maintenance of the New Business Team (NBT) infrastructure and development and implementation of the Business Development Portal (BD Portal).

Experience and Qualifications:

• Completed Degree/Diploma with at least 5 years specific experience in business development, client relationship management or a related field within a corporate, legal or professional services environment essential.

Key Accountabilities   

Submissions:

• Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
• Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
• Preparation of briefing notes to be provided to partners in preparation for client meetings.
• Monitor tender advertisements and assess submission requirements and prepare initial assessment of submission requirements.

New Business Infrastructure and Best Practice (including supporting, planning and strategy):

• Support the development and implementation of the BD Portal and support the New Business Manager (NBM) and Senior New Business Coordinator (SNBC) and work with other members of the NBT in ensuring all NBT documents and standard content materials are shared with the NBM and NBT members to be maintained and loaded on the central NBT repositories and BD portal.
• Identify innovative ways to improve processes, and work with the NBM, SNBC, and/or other members of the NBT to implement these processes.
• Work with the NBT members to maintain an ongoing submission database, submission management tools, and submission library and NBT collateral.
• Contribute to the development and implementation of the NBT project plan in line with the broader BD and NBT KRAs.

Relationship Building:

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the NBT and the broader BD team.

Competencies:

• Achievement Orientation
• Analytical Thinking
• Attention to Detail
• Client Focus
• Stress Management
• Teamwork
• Writing Skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Purpose:

Responsible for the completion of submissions (including but not limited to bids and tenders, proposals, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes) through the full submission lifecycle across all Bowmans services and sectors and across Bowmans jurisdictions.

Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards and supporting the creation and maintenance of the New Business Team (NBT) infrastructure and development and implementation of the Business Development Portal (BD Portal).

Experience and Qualifications:

• Completed Degree/Diploma with at least 5 years specific experience in business development, client relationship management or a related field within a corporate, legal or professional services environment essential.

Key Accountabilities   

Submissions:

• Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
• Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
• Preparation of briefing notes to be provided to partners in preparation for client meetings.
• Monitor tender advertisements and assess submission requirements and prepare initial assessment of submission requirements.

New Business Infrastructure and Best Practice (including supporting, planning and strategy):

• Support the development and implementation of the BD Portal and support the New Business Manager (NBM) and Senior New Business Coordinator (SNBC) and work with other members of the NBT in ensuring all NBT documents and standard content materials are shared with the NBM and NBT members to be maintained and loaded on the central NBT repositories and BD portal.
• Identify innovative ways to improve processes, and work with the NBM, SNBC, and/or other members of the NBT to implement these processes.
• Work with the NBT members to maintain an ongoing submission database, submission management tools, and submission library and NBT collateral.
• Contribute to the development and implementation of the NBT project plan in line with the broader BD and NBT KRAs.

Relationship Building:

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the NBT and the broader BD team.

Competencies:

• Achievement Orientation
• Analytical Thinking
• Attention to Detail
• Client Focus
• Stress Management
• Teamwork
• Writing Skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Purpose:

Responsible for performing administrative and secretarial duties and support to the respective department/team.

Experience and Qualifications:

• Matric/Grade 12
• 5 to 7 years’ experience as secretary / legal secretary in a legal/professional services environment
• Computer literacy - MS Office (Intermediate proficiency)

Area of work   

The work spec will cover the following areas:

• Pro bono South Africa Office
• Pro bono Africa Offices
• CSR South Africa
• CSR Africa

Key Accountabilities   

Project Management

• Assist under supervision of the Head of Pro Bono to manage the firm’s pro bono portfolio for South Africa as well as all Africa offices and execute approved CSR initiatives from start to finish also for South Africa and all Africa Offices
• Assist under supervision to manage budget allocated to each CSR initiative and pro-bono matters
• Assist with Generating and preparation pro bono & CSR reports. Financials and other reports
• Assist with drawing and keeping of accurate pro bono stats, effective management of pro bono work rosters and spread sheets
• Assist under supervision to arrange and coordinate functions to launch and promote CSR and pro-bono initiatives
• Management of lawyers internally and stakeholders on pro bono and CSR matters

Connecting people/ Professional and effective communication internally/externally:

• Screening of all calls to ensure that calls are dealt with and/or directed to correct professionals
• Assist to manage a broad base of CSR and pro bono stakeholders

Diary Management/ Scheduling and maintaining of calendars:

• Proactively organise and manage diaries and make appointments
• Ensuring that the correct people are invited and available to attend; booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings
• Providing partner with relevant information and documentation to ensure preparedness for meetings

Document Generation:

• Copy typing
• Drafting amending and formatting general correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation
• Drafting amending and formatting of legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation
• Preparing presentations and reports as required by the partner or department
• Knowledge of and adherence to ‘in-house’ and external styles to maintain standardization, consistency and compliance with prescribed formats, if applicable

General Administration

• Filing and maintaining filing systems
• Arrange and coordinate functions to launch and promote CSR and Pro-Bono initiatives
• Collating copies and distributing printing
• Opening and closing of client files
• Archiving of records
• Ordering of stationery
• Obtaining client FICA documents
• Seeking ways to pro-actively improve efficiency and administration within the team
• Ability to assess and prioritise workload
• Attending to ad hoc personal matters on behalf of the executive/partner/manager
• Meticulous and accurate record keeping on updated spreadsheets for pro bono, CSR tracking, small business project matters, Africa portfolio and for any other matters/projects as directed by Head of Pro Bono
• Collation and preparation of marketing material under supervision and direction of the Head of Pro Bono for annual and other reports and Marketing purposes
• Population and administration of all pro bono clinic rosters for all offices, meticulous and timeous management of rosters and volunteers who attend and with stakeholders

Travel Arrangements:

• Make all travel arrangements
• Proactively manage and communicate changes to travel and make alternative arrangements where necessary
• Research travel and immigration requirements. Ensure that they are all met and Visa applications are processed timeously

Relationship Building:

• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the team
• Develop and maintain relationships with vendors to ensure quality of service delivery
• Assistance with development, management, and support of all Candidate Attorneys in the uptake work and rendering of pro bono services

Finance Administration:

• Time capturing for partner/team
• Assist with general financial management relating to the department (e.g. credit notes, general financial queries, requisitions, reimbursement requisitions for team, payments, creation of vendors etc.)
• Assist in management and monitoring of the CSR & Pro Bono budget
• Accurate tracking of all payments
• Ensuring all payments are timeously made
• Attend to drawing of all stats as and when directed by Head of Pro Bono – monthly, annual and matter to matter
• Assistance with drawing of quarterly and annuals stats timeously, stakeholder stats and any other pro bono stats as directed by Head of Pro Bono.

Competencies

• Adaptability
• Attention to Detail
• Continuous Learning
• Interactive Communication
• Initiative
• Problem solving
• Resilience
• Writing Skills
• Highly organized
• Strong administrative skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives

Purpose:

This is an exciting internship opportunity under the YES (Youth Employment Service) Programme specifically aimed at unemployed youth aged 18 to 34. This program aims to provide unemployed youth with meaningful working experience for a 12-month period.

The successful candidate will be responsible for administrative support within the Operations Department with a specific focus on BBBEE and Procurement related tasks.

Experience and Qualifications:

• Senior Certificate
• Diploma/certificate/office administration or related qualification preferable
• 1 - 2 years in a similar role in a professional services environment
• Knowledge of Codes of Good Practice on Broad Based Black Economic Empowerment – advantageous

Key Accountabilities

BBBEE Input & Support

• Update BEE123 with supporting documentation relating to internal training, Learnerships, Apprenticeships and Internships
• Updating Enterprise Development and Socio-economic development information on BEE123.
• Update and maintain contracts and BBBEE affidavits relating to the ED beneficiaries on the system.
• Supplier development – capture payments on a monthly basis together with the appropriate supporting documentation
• Assist the office administrator in ensuring all BBBEE certificates are valid and up to date.
• Assist in the preparation and review of BBBEE audit files for submission to the verification agency.

General

• General administrative duties for the team as and when required.

Relationship Management

• Develop and maintain relationships with all individuals below management level as a trusted administration resource.
• Develop and maintain relationships with all levels of staff as a trusted resource.
• Maintain strong working relationships with and have open and transparent communication between all members of the administration team.

Competencies:

• Attention to Detail
• Decision Making
• Interactive Communication
• Initiative
• Problem solving
• Planning and Organizing
• Relationship Building
• Resilience
• Information Management
• Using Information Technology

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Purpose:

Responsible for planning, implementing, and managing events and sponsorships that align with the firm’s business development and marketing strategy.

Experience and Qualifications:

• Events Planning or Marketing Degree/ Diploma/ Equivalent qualification.
• 8 - 15 years work experience, with solid experience in a professional services environment

Key Accountabilities   

Events Management:

• Provide strategic advice to the BDMs and internal stakeholders regarding the selection and planning of events for the firm.
• Manage the events team to ensure the successful delivery of selected, identified internal and all external events.
• Prepare and manage detailed project plans and budgets for events.
• Advise on, draft and brief the events team on the creation of invitations. Ensure these are aligned to the Bowmans style guide and that RSVPs are managed on the client relationship management system (CRM).
• Work with stakeholders and the brand manager to ensure there is appropriate marketing collateral available for each event.
• Undertake general events management and deal with unforeseen events and issues as they arise.
• Act as brand ambassador at Bowmans events.
• Provide reports on events held.

Sponsorships Management:

• Provide strategic advice to the BDMs and internal stakeholders regarding the selection and planning of sponsorships for the firm.
• Mange the sponsorships budget and negotiate sponsorship pricing and benefits.
• Ensure all sponsorships are fully activated so that maximum value is generated.
• Work with stakeholders and the brand manager to ensure there is appropriate marketing collateral for each sponsorship.
• Manage the events team in implementing of sponsorships including registrations and logistical arrangements.

Branding and Promotional Gifts Management           

• Oversee and approve the selection and ordering of appropriate corporate gifts (either to be kept in stock or for specific events).
• Ensure that flowers and gift baskets ordered by the events team for clients on request by partners meet the standard required.

Supplier Management

• Work with the operations team to source and assess potential new suppliers, including venues, ensuring that they comply with the firm’s BEE requirements.
• Manage suppliers’ output and service delivery.
• Finalise contracts and ensure suppliers’ payments are up to date.

Finance Management and Reporting Manage the compilation of the annual events budget.

• Administer and track costs relating to the events budget.
• Provide regular reports on the activities of the events team.

Management and Leadership

• Manage and mentor direct reports and other team members where appropriate to ensure delivery.
• Give regular, comprehensive, and constructive feedback to team members.
• Proactively seek feedback from team members and deal with any criticism constructively.
• Adjust management style to get the best from the individuals within the team.
• Delegate work to team members considering their capacity, level of skill, and exposure to different types of work and complexity; provide clear instructions and direction, with reasonable deadlines.

Relationship Building:

• Develop and maintain relationships with Bowmans employees as a trusted advisor.
• Maintain strong working relationships with and have open and transparent communication among all members of the Business Development.
• Develop and maintain relationships with external vendors to ensure service delivery of a high quality.

Competencies:

• Achievement Orientation
• Analytical Thinking
• Attention to Detail
• Client Focus
• Stress Management
• Teamwork
• Writing Skills
• Business Perspective
• Legislation, Policies, Procedures, and Standards
• Developing Others
• Planning and Organizing
• Team Leadership

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives

Purpose:

To provide a range of legal and routine administrative support services to a team of legal professionals (comprising of Partners, Senior Associates, Associates and 3 Candidate Attorneys). Ensure that all work generated by the team is processed, administered and filed in an efficient and orderly manner. Advanced functional knowledge and application of the firms document management and accounting systems. Adhere to internal accounting policies and procedures as well as statutory and regulatory rules applicable to the legal industry. Ensure brand awareness. Ensure the smooth flow of the area and act as a central hub of the department. Maintain synergy and good relationships between the various business units to ensure effective execution of day-to-day responsibilities. This role has access to confidential information and requires absolute discretion at all times.

 Experience and Qualifications:

• Matric/Grade 12
• 5 to 7 years experience as secretary / legal secretary in a legal/professional services environment
• Computer literacy - MS Office (Intermediate proficiency)

Key Accountabilities   

Legal Administration

• Ensure compliance with New Business Intake (NBI) process and Know Your Client (KYC) requirements
• Draft engagement letters
• Ensure compliance with SARS requirements
• Independently review and respond to all written and telephonic correspondence / queries with minimal disruption to fee earners
• Dictaphone typing
• Transaction pre-closing and post-closing attendances
• Assist with access and managing the virtual data rooms for due diligences (KIRA)
• Prepare PowerPoint presentations
• Notarial attendances
• Prepare documents for Authentication by the High Court of South Africa
• Conduct company searches using SA Company, Who Owns Who etc
• Maintain an up-to-date repository of templates and precedents relevant to the department
• Ensure that the practice group clients are kept up to date on Interaction
• Follow up with relevant service providers to ensure prompt resolution of problems
• Operate as a super user i.e. provide functional support and coaching to other staff

Diary Management/ Scheduling and maintaining of calendars:

• Proactively organise and manage diaries and make appointments
• Ensure that the correct people are invited and available to attend; book boardrooms for meetings and conference calls (VC), book catering if necessary, making sure enough time is allocated for travel for offsite meetings
• Provide partner with relevant information and documentation to ensure preparedness for meetings

Document Generation:

• Copy typing
• Draft amend and format general correspondence and documents, paying attention to detail, and ensuring good spelling/grammar/punctuation
• Draft amend and format legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation
• Prepare presentations and reports as required by the partner or department
• Knowledge of and adherence to ‘in-house’ and external styles to maintain standardization, consistency, and compliance with prescribed formats, if applicable

General Administration

• Filing and maintaining filing systems
• General office management and administration (faxing, photocopying, scanning)
• Arrange and coordinate functions to launch and promote Private Equity initiatives
• Opening and closing of client files
• Archiving of records on an annual basis
• Ordering of stationery
• Seeking ways to pro-actively improve efficiency and administration within the team
• Ability to assess and prioritise workload
• Inspect and arrange for the maintenance and repair of equipment and other services
• Maintain safe custody of documents for clients ensuring that the correct signing and verification procedures are followed
• Prepare outgoing packages for dispatch in line with national and/or international postage and courier requirements
• Ensure items held for collection are kept secure and safely and delivered as instructed
• Co-ordinate the leave schedule
• Ensure that internal personal are promptly notified of guest / client arrivals
• Overseeing the maintenance of a clean and organized workspace
• Attend to ad hoc personal matters on behalf of the partners

Travel Arrangements:

• Make all travel arrangements
• Proactively manage and communicate changes to travel and make alternative arrangements where necessary
• Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously

Business Development Support

• Provide administrative support service to the BD team by focusing on efficient co-ordination of conferences and events which include registering delegates, booking accommodation and flights, VISA applications, arranging travel insurance, noting dietary requirements and related attendances in line with the firms policies
• Tracking costs
• Assist with pitch and tenders and credential statements

Relationship Building:

• Develop and maintain relationships with all levels of staff as a trusted resource
• Maintain strong working relationships with and have open and transparent communication between all members of the team
• Develop and maintain relationships with vendors to ensure the quality-of-service delivery
• Assistance with the development and support of all team members

Special firm wide projects

• Assist the Legal Service Improvement team with projects to ensure that the firms systems and processes is structured in such that it provides the required cost and profitability by product / process / practice across the firm
• Assist with the development and optimization of systems
• Operate as a test user for service improvement initiatives

Finance Administration:

• Account management which includes capture of time, generate pro forma’s; process amendments and applicable discounts; finalise invoices, prepare itemized billing narratives, keep supporting documents such as disbursement invoices  
• Assist with general financial management relating to the department (e.g. credit notes, general financial queries, creation of vendors, write offs etc)
• Record and note terms and conditions governing fee arrangements for clients
• Record and note e-billing requirements
• Peruse, verify and capture creditors invoices for payment
• Handle creditor queries and resolve any discrepancies both internally and externally
• Verify statement of accounts and invoices for accuracy
• Liaise directly with client in respect of queries
• Create purchase order numbers for sponsorships and process support department requisitions
• Process client entertainment, business / client travel, and general reimbursement claims
• Age Analysis – follow up directly with clients twice a month in respect of accounts receivable and provide the accounts team and fee earners with an update
• Manage work in progress (WIP) fees and ensure timeous billing
• Assist with clearing up WIP – suggest write off’s of minor soft  costs and fee amounts in matters where the WIP is over 120 days or no longer proceeding etc
• Prepare financial reports for the Partners for Partner Contribution purposes, financial year end reporting and BEE purposes
• Escrow attendances which include collation of the escrow agreement, supporting documentation and KYC documents, prepare the unallocated trust monies, trust transfer and trust disbursement requisitions, obtain proof of payment and forward to beneficiaries
• Investment of monies – knowledge of accounting criteria and parameters to correctly allocate and process deposits, withdrawals and payments to third parties
• Assist in management and monitoring of the team budget

Competencies

• Adaptability
• Attention to Detail
• Continuous Learning
• Interactive Communication
• Initiative
• Pro- active
• Problem-solving
• Resilience
• Writing Skills
• Highly organized
• Strong administrative skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives

Purpose:

To provide, on a full-time basis, a range of legal and routine administrative support services to a team of legal professionals (comprising of Partners, Senior Associates, Associates and Candidate Attorneys). Ensure that all work generated by the team is processed, administered and filed in an efficient and orderly manner. Advanced functional knowledge and application of the firm’s document management and accounting systems. Adhere to internal accounting policies and procedures as well as statutory and regulatory rules applicable to the legal industry.

Maintain synergy and good relationships between the various business units to ensure effective execution of day-to-day responsibilities. This role has access to confidential information and requires absolute discretion at all times.

Experience and Qualifications:

• Senior Certificate, Secretarial diploma
• 5 to 7 years’ experience as secretary / legal secretary in a legal/professional services environment
• Computer literacy - MS Office (Intermediate proficiency), Adobe Pro (Intermediate proficiency)
• Paralegal experience or qualification would be beneficial
• Experience with Court Online / Caselines systems would be beneficial

Key Accountabilities

Case Management:

1. Management of documents

• • Receipt of documents from client
  • Preparing and managing electronic file of documents from client
  • Assisting with requests of additional documents from client, including keeping Tracking Schedule
  • Ensure that all documents are saved in searchable format (OCR)

2. Management of matter

• • Assess any applicable timelines on the matter and diarise accordingly for the team
  • Attend meetings to keep and draft minutes of meeting
  • Making necessary arrangements with witnesses / counsel / client for meetings
  • Making necessary arrangements for hearings
  • Schedules appointments with clients and attorneys
  • Ability to manage time and adhere to prescribed timelines
  • Adheres to key dates with court documents/ calculating and calendaring deadlines for filing documents
  • Case management, including coordinating all aspects of a case and ensuring appropriate steps are taken in a timely manner
  • Identifying outstanding documents to be requested from client (i.e. identify gaps in factual matrix) – senior level

3. General duties

• • Making bundles, including electronic pagination and marking of annexes
  • Preparing indices
  • Instructing messengers to serve and file pleadings / deliver documents
  • Planning and executing all necessary duties for team / client functions
  • Keeping track of counsel / expert fees and ensuring these are captured every month, including keeping track of fees billed
  • Following up on outstanding payments

 Technical Ability:

• Drafting chronology of client documents
• Drafting basic instruction letters, including to Sheriffs
• Proof reading all documents, focusing specifically only on formatting, typo’s and factual inconsistencies (experience in project related documents will be beneficial)
• Legal research: basic research according to topics or issues
• Assisting with basic litigation attendances, such as preparing discovery schedule with overview from other team member on documents to include
• Drafting legal notices and other legal documents
• Collate and prepare annexures to pleadings
• Collate, paginate and index hearing bundles
• Compile brief bundles to counsel

Attention to detail and problem solving

• Proof reading and picking up on irregularities or inconsistencies (i.e. more than simply typo’s and formatting)
• Knowledge of legal concepts
• Drafting ability
• Research Ability
• Taking Instructions
• Fact checking: assisting team to ascertaining facts from documents

Document Generation:  

• Produces specialized and specific documentation for FICA
• Ensures the documents produced are of the highest standard through accurate typing, paying special attention to detail and ensuring good spelling/grammar/punctuation
• Handling confidential information
• Providing clients with legal information
• Handling a caseload of clients
• Using an automation system and computerised support to prepare cases
• Analysing and summarising documents

 Office Administration/Management:

• General office admin and duties
• Clerical and administrative work
• Obtains relevant documentation to open and close client files on the system
• Requests FICA documentation
• Billing monthly
• Travel and other administrative arrangements

Competencies:

• Adaptability
• Attention to Detail
• Continuous Learning
• Interactive Communication
• Initiative
• Pro- active
• Problem-solving
• Resilience
• Writing Skills
• Highly organized
• Strong administrative skills

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

EXPERIENCE AND QUALIFICATIONS:

• BCom (Accounting), a tax specific qualification would be advantageous.
• 3 years tax compliance experience within a tax practice; articles experience would be advantageous.
• Proven numeracy and language skills.

JOB ACCOUNTABILITIES:

• Working as part of a team providing assistance to clients on a variety of tax compliance matters within a specialised tax practice.
• This includes tax registrations for multiple tax types, tax return preparation and submission for multiple tax types, the set up and management of SARS eFiling profiles, preparation and submission of disputes, application for tax clearances, suspension of payment requests, tax deregistrations, beneficial ownership submissions, and other tax compliance related matters.

PERSONAL ATTRIBUTES:

Initiative, enthusiasm and optimism

• Acting without prompting but aware of risks
• Takes action to achieve goals beyond what is required
• Optimistic in handling challenges and setting out for the best outcomes
• Genuinely engage with clients and colleagues in an enthusiastic manner
• Taking responsibility in all matters in which you are involved
• Taking pride in excellence of work done

Perseverance and resilience

• Ability to work well under pressure without compromising work quality or standards. 
• Ability to move past obstacles to achieve end results in an efficient and professional manner.
• Ability to recover quickly from setbacks.

Results driven

• Uncompromising attitude to service delivery.
• Delivery of results even under heavy pressure.  
• Ability to handle high volumes as well as meet deadlines, with the view to adding value to the business by delivering the required results.

Team player

• Working together with colleagues and staff to enhance the team’s overall performance
• Leveraging off team synergies and to ensure a productive, efficient, and caring work environment

Ethical

• Displays honesty and integrity at all times

Client Focus

• Dedicated to understanding and meeting the expectations and requirements of clients.
• Obtains the necessary information from clients and utilises the information for the delivery of service to the client. 
• Establishes and maintains effective relationships with clients. 

Work Standards

• Sets high goals or standards of performance for self, producing work timeously, accurately and of a consistently high standard. 
• Able to work according to a fee budget.

Planning and organizing

• Set priorities, manage schedules and plan accordingly in a constantly pressurised environment.

OTHER SKILLS:

Technical skills

• Possesses tax compliance skills and knowledge
• Strong critical reasoning
• Ability to apply theory in a practical and commercially astute manner

Business and financial skills

• Possesses the necessary commercial understanding of client requirements in order to deliver excellent client service
• Ability to perform tax related calculations 

Communication

• Able to communicate effectively and express ideas clearly
• Ability to argue persuasively
• Produce documents that have appropriate organisation and structure, correct grammar and language, and which are easy to understand.

Computer Literacy

• Proficiency in all relevant computer software, including Word and Outlook.
• Proficiency in Excel is a pre-requisite – if this is not already present, on-the-job training will be provided to address these weaknesses

Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan.  All recruitment decisions will be taken with due consideration being given to these objectives.

Purpose:

To provide highest standards in delivery of the Firm’s critical services to ensure all clients’ expectations are exceeded.

Experience and Qualifications:

• 2 years’ experience within admin/Reception/Front Office role in a corporate/professional services environment
• Proficient in English and French
• Computer literate with proficiency in MS Office (Word, Outlook, Excel)
• Diploma in front office/food & Beverage from a recognized institution

Job Accountabilities

• Providing excellent customer service to all clients, both internal and external, with an emphasis on courtesy and professionalism
• Receiving and directing incoming calls as well as making outgoing calls as appropriate.
• Ensuring that the reception is always manned
• Ensuring that call messages are taken and forwarded to the appropriate persons. Messages can be forwarded via email for those with email.
• Attending all Frontline/receptionist duties as and when required.
• Serving clients with refreshments as and when necessary.
• Clearing meeting rooms, collecting, and cleaning tea/coffee mugs regularly as and when necessary
• Attending to ad hoc client requests for refreshments
• Assisting wherever necessary with catering requests
• Constantly monitoring telephone lines and ensuring they are in sound working order.
• Ensuring meeting rooms are tidy with all necessary meeting facilities and checklist signed off every day
• Any other duties within the scope of your job as may be assigned by the Office Manager from time to time.

Personal Attributes

Initiative          

• Self-starter, taking action to achieve goals beyond what is required

Client Focus

• Dedicated to meeting the expectations and requirements of internal and external clients. Acts with the clients’ best interest in mind and maintains effective relationships with clients to gain trust and respect

Work Standards

• Sets high goals or standards of performance for self and consistently meets these high standards

Planning and Organising

• Sets priorities, manages schedules and plans accordingly in a busy and often pressurised environment

Skills

Organizational awareness

• Good business awareness, understanding of the implications of events within the organization and that of networking internally and externally

Communication skills

• Excellent communication skills, able to articulate well with clients and express ideas clearly both verbally and in writing, using correct grammar, language etc

Customer skills

• Able to deal with numerous requests and enquiries with strong problem-solving ability
• Anticipating and providing solutions to problems always keeping the client’s needs and the Firm’s standards in mind

Prioritizing

• Ability to deal with a busy frontline work environment, always keeping the client’s needs and expectations in mind

Bowmans is an equal opportunity employer

Purpose:

to analyse, identify, measure, monitor, control or mitigate, and report on client conflict and anti- money laundering (AML) risk exposures for the Firm. Assists in ensuring appropriate alignment and implementation of conflict and AML compliance in accordance with the Firm’s policies and procedures.

Experience:

• Undergraduate degree in business-related field from a recognized University.
• Bachelor of laws degree is an added advantage.
• Possession of Anti-Money Laundering diploma or Professional certification from an organization, such as the Association of Certified Anti-Money Laundering Specialists (ACAMS), will be a distinct advantage.
• At least 3 – 5years’ professional experience preferably within Legal or Financial services
• Superb data analysis skills coupled with ability to organize and analyse complex data sets.
• Experience with using Doc Fox and Thomson Reuters.

Job Accountabilities

1. Conflict and AML Risk Analysis
   1. Performing Conflict Checks for new and existing clients:
      • Inspecting internal systems to detect client conflict - adverse and related parties.
      • Drafting conflict search reports based on information sourced from systems and lawyers
   2. Conducting AML Risk Analysis
      • Conducting CDD processes to identify and verify clients – DocFox, Search Works, Who Owns Whom, SA Company Search
      • Analyse other external data sources – listed exchanges, Bloomberg
      • Verify client information through external data base.
      • Establish ultimate beneficial owner of clients.
      • Conduct adverse media screening.
      • Establish the existences of related parties.
      • Performing sanctions screening to ensure that clients do not have any negatives.
      • Risk rating of clients
      • Performing enhanced CDD in regard to high-risk clients
      • Prepare and submit report to conflict search group.
      • Saving data to central repository
      • Prepare and submit reports to regulators - cash threshold and suspicious activity reporting.
      • Keep abreast with new and changing legislation.

2. Compliance

• Identifying, analysing, and prioritizing legislative and regulatory requirements relevant to the Firm.
• Assisting in developing and implementing Conflict and AML risk and compliance procedures and policies
• Assessing the risk of non-compliance with relevant legislation and propose the implementation of compliance management processes to the Office Managing Partner (Kenya), the Head of Finance and Operations and the Group Head of Risk.
• Monitoring internal practices and procedures to ensure compliance with relevant regulatory policies.
• Proposes corrective action notices to the to the Head of Finance and Operations and the Office Managing Partner when compliance deficiencies are found.
• Working with relevant stakeholders within the Firm to create awareness and encourage monitoring of compliance.

3. General Support

• Ensuring provision of adequate advice, quality opinions, proper support, and education to internal stakeholders in a timely manner to minimize any actual or potential risk for the Firm.

 Competencies

• Business Perspective
• Legislation, Policies, Procedures, and methodologies.
• Analytical Thinking
• Critical Judgment
• Interactive Communication
• Relationship Building
• Work Ethics and Values
• Initiative

Leadership Proficiency Level

• Recommends clear and realistic project goals, activities, timelines, deliverables/products, and accountabilities.
• Monitors progress, quality of work, and use of resources; provides status updates, and adjusts as needed.
• Takes calculated risks within the boundaries set by the organization to achieve goals.
• Freely shares knowledge with other employees.
• Provides advice to others on how to do the work.

Computer Literacy

• Proficient in Word and Outlook
• Knowledge of Excel and PowerPoint is an added advantage.

Bowmans is an equal opportunity employer